- Embed Fonts In Powerpoint Mac
- Embed Fonts In Powerpoint 2008
- How Do I Embed Fonts In Powerpoint For Mac Desktop
- How Do I Embed Fonts In Powerpoint For Mac Files
- How To Embed Fonts In Powerpoint 2016 For Mac
May 28, 2019 If you find that the font was not embedded, it could be that you are looking at the presentation on PowerPoint for Mac, or other PowerPoint versions for tablets and phones. Font embedding is only supported on PowerPoint for Windows. Also, only True Type fonts support embedding, and even then they must have embedding options enabled. Note: To embed fonts in a Microsoft Office Word document or PowerPoint presentation, see Embedding fonts on the PPTools site. Locate custom fonts on the Web In addition to acquiring and using fonts installed with other applications, you can download fonts from the Internet. Different fonts portray different personalities which are appropriate in various situations. Old style serif fonts feel formal and professional while sans-serif fonts feel modern and clean. We’ve written a whole article on font choices in Powerpoint, but to give you an overview, take the following guide for a baseline.
Install fonts
Double-click the font in the Finder, then click Install Font in the font preview window that opens. After your Mac validates the font and opens the Font Book app, the font is installed and available for use.
You can use Font Book preferences to set the default install location, which determines whether the fonts you add are available to other user accounts on your Mac.
Fonts that appear dimmed in Font Book are either disabled ('Off'), or are additional fonts available for download from Apple. To download the font, select it and choose Edit > Download.
Disable fonts
You can disable any font that isn't required by your Mac. Select the font in Font Book, then choose Edit > Disable. The font remains installed, but no longer appears in the font menus of your apps. Fonts that are disabled show ”Off” next to the font name in Font Book.
Remove fonts
You can remove any font that isn't required by your Mac. Select the font in Font Book, then choose File > Remove. Font Book moves the font to the Trash.
Learn more
macOS supports TrueType (.ttf), Variable TrueType (.ttf), TrueType Collection (.ttc), OpenType (.otf), and OpenType Collection (.ttc) fonts. macOS Mojave adds support for OpenType-SVG fonts.
Legacy suitcase TrueType fonts and PostScript Type 1 LWFN fonts might work but aren't recommended.
Many Mac® users consider the fonts on Mac to be more elegant than the fonts on Windows, and therefore they want to use their Mac fonts in their PowerPoint presentations. Figure 1, however, shows what can happen when you send those presentations to Windows users, or use a Windows PC to drive the projector in your presentation. It is not pretty.
Technology to the Rescue: Font Embedding
Normally, fonts are installed in the OS—either macOS® or Windows—and applications access the fonts installed in the OS they’re running on. Font embedding is the technology of actually adding fonts into the document you’re working with. When you do this (and assuming that the application supports embedded fonts) your document will look as you intended, regardless of where you view it.
Microsoft Office for Windows applications (Word, Excel, and PowerPoint) have supported font embedding for some time. As of February 2018, PowerPoint 2016 for Mac added support for embedded fonts. (Notice that I said “support for embedded fonts,” not “support for embedding fonts.” There is a difference, as explained later in this post.)
Using this new capability in PowerPoint 2016 for Mac, Figure 2 shows what the not-very-pretty presentation from Figure 1 looks like after properly embedding the Mac fonts that are not available in Windows.
Embed Fonts In Powerpoint Mac
Figure 2_With font embedding — perfect results
Two Approaches to Font Embedding
Before I show you how to embed fonts, I need to explain about the two approaches to font embedding, and the pros and cons of each approach.
Figure 3 shows the two basic approaches to font embedding:
1) embedding the actual font file (or a portion of it) in the document, and
2) embedding the outlines of each character used in the document.
There are pros and cons to each approach:
Embed the Font File | Embed the Outlines of Characters Used | ||
Pros | Cons | Pros | Cons
|
| Text can be edited | Can significantly increase the file size of the document | Works for all fonts | Text cannot be edited |
| Some fonts are tagged “Not embeddable” by the font creator | Works in all document types | Does not work in some OSes | |
| Does not work with some older font types | Works in most applications | ||
| Works with all font types | |||
Embed Fonts In Powerpoint 2008
How to Embed in PowerPoint
PowerPoint for Mac
While the latest version of PowerPoint 2016 for Mac supports embedded fonts if they’re present, it does not have the ability to actually embed fonts. For this, you must use a third-party utility. The one that I’ve used successfully is Presentation Font Embedder (available in the Mac App Store, or as a direct purchase). It’s simple to use (Figure 4) but slightly expensive ($27.49 USD) compared to other single-purpose utilities.
Figure 4_Presentation Font Embedder
PowerPoint for Windows
PowerPoint for Windows has the ability to embed fonts, so no third-party utility is generally needed. From the “Save As” dialog (Figure 5), click on the “Tools” menu and choose “Save Options…” Antivirus for mac best.
In that Options dialog (Figure 6), choose “Embed fonts” in the file preference.
Figure 6_The WinPowerPoint Save options
A Possible Complication
The creator of a font can mark it as non-embeddable. For such a font, you must use the outline method shown in Figure 3.
In Windows 10, it’s easy to determine if a font is embeddable, since the Font window contains a column showing the embeddability. (See Figure 7.) If the Font Embeddability column shows anything other than “Editable,” the font probably can’t be embedded.
Figure 7_In windows 10, you can easily see if a font is embeddable
On the Mac, the only way I’ve found to determine if a font is embeddable is to try and embed it; if you get an error message (Figure 8), then that font is not embeddable.
How Do I Embed Fonts In Powerpoint For Mac Desktop
Figure 8_Error message when a font is not embeddable
Text to Outline – Add-in for Mac and Windows
For years now, whenever I wanted to use a special font in a PPT presentation – and wanted to make sure that everyone would be able to see the text in this font correctly – I used a free WinPowerPoint add-in, Text to Outline. I would move my presentation to Windows, open it up in WinPowerPoint, use this add-in, and then move the presentation back to Mac.
The developers of this add-in have recently ported it to Mac so that it works in MacPowerPoint 2016. You can get it here.
Here is what your MacPowerPoint ribbon will look like after installing this add-in:
How Do I Embed Fonts In Powerpoint For Mac Files
For further details on font embedding, see the following:
How To Embed Fonts In Powerpoint 2016 For Mac
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